[CUCBC Captains] Substitutions in Bumps

[Conor Burgess]

Dear Captains,

It's time for the termly reminder that all subs in all boats for any Bumps race
(including and especially for the GoR) must be approved by the CUCBC Exec
Committee. It's much easier if you get planned subs approved now, so we
only have to deal with injury/illness subs during Bumps. A sub is anyone
who isn't in the crew listed on the CUCBC website (or, in the case of last
minute changes, someone who won't have trained much with the crew this
term). If you're just swapping people between crews permanently (e.g.
you've discovered a third boat rower makes your second boat go faster), you
can do this on the CUCBC website up until the Getting On Race without
requesting permission explicitly from us.

In general, subs should meet the following requirements (I've added the
rules inspiring this info to an appendix below):

   - should have been eligible to row in the boat they are subbing into,
   had they been entered as a member of the crew (i.e. bona fide student at
   that college, not rowing in another boat, no blues or first Mays colours
   below third boat/third division, whichever is lower)
   - subbing for someone who cannot make the races for a reason which is
   acceptable depending on the division they are competing in (see rule 25
   below), or for someone who cannot make the race due to
   accident/illness/family emergency (which is the only case we'll accept a
   sub request with less than 24 hours notice).
   - subs may not come from a higher boat, without exception (i.e. any
sub which
   would give an unfair advantage to the crew they're subbing into, e.g. M1 to
   M2 or W3 to W4, even for the GoR, is expressly forbidden).
   - subs must not have been training with a town club outside college hours

If you submit requests for subs in the following format (hat tip to Sidney
from Lents 2016 for this example), we'll be able to approve them very
quickly in most cases:

Sub 1 seat number, FIRSTNAME SURNAME
*Race* Saturday division 4
*Boat* Sidney M2
*Reason* e.g. [injured shoulder | stomach bug | details of compulsory
academic commitment]
*Substitute* FIRSTNAME SURNAME - confirmation of student status at relevant
college, confirmation not rowed in any other crew in this set of Bumps,
confirmation not rowed with a town club this term, brief description of
rowing history (especially relevant for coxing subs, who will also need to
attend the coxes briefing and be competent enough to control the crew
they're subbing into).

Please ensure your requests are sent to BOTH committee at cucbc.org AND
seniorcommittee at cucbc.org, and where possible group your requests into as
few emails as possible.

If need be, feel free to plead your case for why an exception should be
made for your particular sub request, but we'll just fall back on the
precedent set by previous decisions (that is why the Senior Committee exist
after all).

Please forward this email onto any LBCs / VCs / crew captains who might be
making substitution requests.

Many thanks,
Conor

*Appendix*

*Rule 5 of 'Rules for Racing - General':*
a. That the crew which competes in the first heat of a CUCBC event
(including the Getting on Race) be considered the official crew for the
duration of that event. No change in the official crew shall be allowed,
except with the permission of the Executive Committee, which will usually
be given only in exceptional circumstances such as accident or illness, or
subject to Rule 25 in the case of the Lent and May races.
b. That before the first heat, approval may be sought from the Executive
Committee for a substitute in the first heat. If this is granted, the
official crew should be provided in writing by the club concerned to the
Executive Committee, and is expected to be the crew which has trained
together that term. The official crew must be provided in advance of the
first heat.
c. That substitution of rowers from crews in a higher position on the River
to those in either a lower position or those competing in the Getting on
Race shall not be permitted.

*Rule 21 of 'Rules for Racing - Lent and May Races'*
a That no person who has gained first Lent or May Colours or a Trial Cap
may row or steer below the third division of the CUCBC Lent or May Races or
below his/her College third crew, whichever is the lower, without the
permission of the Hon. Secretaries. This shall normally be given only in
the case of accident or illness.
b That no person who has rowed in, steered or been a reserve for any of the
CUBC, CUWBC or CULRC crews may row below his/her College third May Boat
without the permission of the Hon. Secretaries, which shall normally be
given only in the case of accident or illness.

*Rule 22 of 'Rules for Racing - Lent and May Races'*
a That, with the exception of the sandwich boats, no-one may row or steer
in more than one division in one day, and that no-one who has rowed in a
particular crew in the races may then row in another crew, except with the
permission of the Executive Committee, which shall usually be given only in
cases of accident or illness.
b That anyone may row in one division and steer in another on the same day.

*Rule 25 of 'Rules for Racing - Lent and May Races'*
Substitutes must be deemed capable by the Executive Committee of competing
safely in the division they will be subbing into, and all substitutes must
be eligible competitors for the crew they will be subbing into. Permission
for substitution shall only be given in the exceptional circumstances
allowed by Rule 5 and:
a. to crews in the first or second division in the case of compulsory and
immovable academic commitments;
b. to crews in the third division in the case of academic commitments, or
other sporting commitments;
c. to crews in lower divisions for those reasons or any other reason,
d. provided permission for any eligible substitute is sought at least 24
hours before racing.

*Rule 28 of 'Rules for Racing - Lent and May Races'*
That no-one who has rowed or steered in a successful boat in the Getting-On
Race row or steer respectively in a higher boat during the races which
follow, except with the permission of the Executive Committee, which shall
usually be given only in cases of accident or illness of someone in a
higher boat.
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